Joint Authority and Canal Audit Committee Meeting

December 11, 2018 – 8:00 a.m.

Clarence D. Rappleyea Building, White Plains, NY

 

1. Adoption of the December 11, 2018 Proposed Meeting Agenda

2. Motion to Conduct an Executive Session

 

3. Motion to Resume Meeting in Open Session

 

4. Consent Agenda:

a. NYPA Matters:

i. Approval of the Minutes of the Regular Meeting held on March 20, 2018

ii. Approval of the Minutes of the Special Meeting held on May 22, 2018

iii. Approval of the Minutes of the Special Meeting held on August 7, 2018

 

b. Canal Matters:

i. Approval of the Minutes of the Regular Meeting held on March 20, 2018

ii. Approval of the Minutes of the Special Meeting held on May 22, 2018

iii. Approval of the Minutes of the Special Meeting held on August 7, 2018

 

5. Discussion Agenda:

a. Risk Management Report (Soubhagya Parija)

b. Internal Audit Activity Report (Angela Gonzalez)
i. New York Power Authority Update

ii. Canal Corporation Update

 

c. 2019 Audit Plan (Angela Gonzalez)
i. New York Power Authority Internal Audit Plan
ii. Canal Corporation Internal Audit Plan

d. 2019 NYPA and Canal Corporation Internal Audit Budget (Angela Gonzalez)

e. Audit Plan Update (KPMG)

 

6. Next Meeting

 

 

 

JOINT REGULAR MEETING OF

 

THE NEW YORK POWER AUTHORITY BOARD OF TRUSTEES AND

NEW YORK STATE CANAL CORPORATION BOARD OF DIRECTORS

 

 

 

 

December 11, 2018 at 10:00 A.M. (approximately) Clarence D. Rappleyea Building, White Plains, New York

 

 

1.         Adoption of the December 11, 2018 Proposed Meeting Agenda

 

 

2.         Motion to Conduct an Executive Session

 

 

3.         Motion to Resume Meeting in Open Session

 

 

 

4.         CONSENT AGENDA:

 

a.  Governance Matters

 

i.  Minutes of the Regular Joint Meeting of the New York Power Authoritys

Trustees and Canal Corporations Board of Directors held on October 2,

2018

 

ii.   Proposed 2019 Schedule of Meetings -- Resolution (Karen Delince)

 

iii.   Sustainability Plan 2019-2023 -- Resolution (Lisa Wansley)

 

 

 

b.  Power Allocations

 

i.  Contracts for the Sale of Western New York Hydropower - Transmittal to the Governor -- Resolution (Keith Hayes)

 

ii.  Transfer of RNY Power, RNY Hydropower, Expansion Power, and

Replacement Power Allocations -- Resolution (Keith Hayes)

 

iii Port Authority Load Serving Entity Service Agreement -- Resolution (Keith

Hayes)


 

 

 

c.  Procurement (Services) Contracts

 

i.  Procurement (Services) and Other Contracts Business Units and Facilities Awards, Extensions and/or Additional Funding -- Resolution (John Canale)

 

 

d.  Capital Expenditure Authorization Requests

 

i.  Compute-Storage Program - Capital Expenditure Authorization -- Resolution (Robert Piascik)

 

ii.   Cyber Program - Capital Expenditure Authorization -- Resolution (Robert

Piascik)

 

 

 

e.  Finance

 

i.  Jones Beach Energy and Nature Center - Funding Request -- Resolution

(Gil Quiniones )

 

 

 

f.    Energy Efficiency

 

i.  Program Time Extension for the Five Cities Energy Plan and the Energy

Efficiency Market Acceleration Program -- Resolution (Sarah Salati)

 

ii.   Clean Distributed Energy Resource Grant Program - Grant Allocation -- Resolution (Sarah Salati)

 

 

 

 

g.  Canal Corporation

 

i Procurement (Services) Contract - On-Demand Marine Vessel Recovery - Contract Award -- Resolution (John Canale)

 

ii Procurement (Services) Contract - Canalway Trail System Maintenance/ Enhancement - Contract Award -- Resolution (John Canale)

 

iii Temporary Waiver of Tolls for Recreational Vessels for the 2019-2021

Canal System Navigation Seasons -- Resolution (John Canale)


 

 

 

5.         DISCUSSION AGENDA:

 

a.  Strategic Initiatives

 

i President and Chief Executive Officers Report -- (Gil Quiniones)

 

 

b.  Financial Operations

 

i Chief Financial Officers Report -- (Lee Garza)

 

1.  Release of Funds in Support of the New York State Canal Corporation

-- Resolution (Lee Garza)

 

2.  2019 Revolving Credit Facility -- Resolution (Lee Garza)

 

3.  2019 Budget and Four-Year Financial Plan ( Lee Garza)

 

a.  Power Authority 2019 Budget and Filing of the 2019-2022

Approved Budget and Four-Year Financial Plan Pursuant to Regulations of the Office of the State Comptroller -- Resolution (Lee Garza)

 

b.  Adoption of 2019 Budget for the New York State Canal

Corporation -- Resolution (Lee Garza)

 

 

ii.   Finance Committee Report ( Tracy McKibben)

 

 

 

c.    Utility Operations

 

i Chief Operations Officers Report -- (Joseph Kessler)

 

1.  Procurement (Services) Contract - Moses-Adirondack Smart Path Reliability Project - Steel Pole Structures and Foundation Anchor Bolt Cages - Contract Award -- Resolution (Joseph Kessler)

 

2.  Procurement (Services) Contract - Smart Generation & Transmission Initiative - Communication Backbone Program - Fiber Electronics Project - Contract Award -- Resolution (Joseph Kessler)

 

3.  Niagara Fire Alarm and Safety Systems Program - Capital Expenditure Authorization Request and Contract Award Ratification -- Resolution (Joseph Kessler)

 

4.  Asset Performance Management - Capital Expenditure Authorization

Request -- Resolution (Joseph Kessler)


 

 

 

5.  Richard M. Flynn Power Plant - Gas Turbine Outage - Capital

Expenditure Authorization Request -- Resolution (Joseph Kessler)

 

 

ii Canal Corporation

 

1.  Procurement (Services) Contracts - On-Demand Infrastructure Repairs to Canal Facilities Contract Awards -- Resolution (Joseph Kessler)

 

2.  Procurement (Services) Contract - Dredging of the Syracuse Inner

Harbor - Contract Award -- Resolution (Joseph Kessler)

 

 

 

d.  Commercial Operations

 

i Chief Commercial Officers Report (Sarah Salati)

 

1.  Economic Development Allocations and Awards:

 

a.  Preservation Power Allocations -- Resolution (Keith Hayes)

 

b.  Recharge New York Power Allocations -- Resolution (Keith

Hayes)

 

c.  Recharge New York Power - Allocation Extensions -- Resolution

(Keith Hayes)

 

d.  Award of Fund Benefits from the Northern New York Economic Development Fund Recommended by the Northern New York Power Proceeds Allocation Board -- Resolution (Keith Hayes)

 

e.  New York Power Authority Flexibility Initiative: Phase 1 Funding Request for Three Areas of Investment to Accelerate the Carbon Free Flexibility Market -- Resolution (Doug McMahon)

 

 

 

6.         Board Committee Report

 

a.  Audit Committee Report (Chair Nicandri)

 

 

 

 

7.         Next Meeting